The Lane Group LLC

The Lane Group manages every detail of your meeting and event logistics and is dedicated to providing the highest level of customer service, ensuring the complete success of your meeting.



With more than 28 years of experience and an extensive network of partners, we take care of everything going on behind the scenes, allowing you to focus entirely on delivering your message. Every event we manage is tailored to exceed both the client's objectives and the attendees expectations.



Your event's success is our goal!





The Lane Group, LLC is a full service meeting management company. We can plan your program from start to finish while insuring the highest possible level of customer service to you and your attendees.

1. Develop the Meeting



Using our proven experience and worldwide industry contacts, The Lane Group will:



* Find the domestic or international hotels, resorts, conference centers, or other venues that perfectly match your program's specifications

* Conduct site visits

* Prepare proposals

* Present you with a concise choice of properties which best suit your meeting needs

* Analyze air travel needs

* Create and manage your budget

* Conduct thorough negotiations on your behalf, insuring that all your specific needs are included in your bottom line.



2. Vendor Organization



We will act as your liaison to vendors in pre-planning and on-site execution of your meeting, taking care of:



* Ground Transportation

* Audio Visual and Production Services

* Entertainment

* Tradeshow Rentals

* General Service Contractors

* Décor

* Destination Management Companies

* Speakers - Guest, Motivational, etc.

* Photographers

* Security

* Giveaways/Promotional Items

* Signage

* Catering

* Anything else you can think of!



3. Pre-Meeting Preparation



Based on your specific meeting needs, we can create, prepare and manage:



* Email Registration Forms

* Online Web-Registration

* Attendee Confirmations

* Invitee Information Database

* W-9 Administration

* Confidentiality Agreements

* Honoraria

* Leave-At-Home Cards

* Luggage Tags

* Attendee Expense Reimbursement

* Name Badges

* Tent Cards

* Agendas

* Welcome Letters

* Departure Notices

* Security Notices

* Activity Information

* Local Area Maps and Attraction Information

* Menus

* Security Notices



4. On-Site Meeting Management



Meeting Managers are on-site to provide hospitality for meeting attendees, and to assure that any last-minute changes are carried out. We handle:



* Registration

* Audio/Visual Needs

* Meeting Room Setup

* Supplies

* Meeting Materials

* Food and Beverage

* Transportation

* Signage Setup

* Pop-Ups

* VIP Suites

* Hospitality Desk

* Welcome Packet Creation and Distribution

* Amenities

* Guest Meet-and-Greet



5. Post Meeting Wrap-Up



A meeting doesn't end after the closing remarks. The Lane Group's full service commitment continues to ensure complete meeting reconciliation. This Includes:



* Budget Reconciliation

* Attendee Expense Reimbursement

* Timely Reconciliation of Vendor Invoices

* Final/Actual Budget Preparation

* Cost Savings Analysis

* End of the Year 1099 Facilitation

* Compilation of Evaluation and Feedback reports

* Secure Disposal or Return of all Proprietary Materials

* Meeting Debrief